Early Years and Family Support Service

What do we use the information for?

We use this information to facilitate early intervention, information sharing and planning across services for babies/children under 5 years who have/may have a special educational need or disability (SEND).

Advice and support may be given regarding a baby / child's learning / development and / or physical / medical needs.

This includes:

• ensuring children's needs are identified at an early stage of development
• considering information submitted in Early Years Support request and recommend services which may be of help to families now /or in the future via Early Years Support team meetings
• collating relevant information with health, education and care services to contribute to initial request and next steps discussions and family meetings
• sharing relevant information with health, education and care services to contribute to initial request discussions and family meetings
• facilitating next steps discussions and Early Years Support family meetings
• coordinating family plans and termly support plans
• circulating family plans and termly support plans to people identified in the plans
• preparing reports for Education Health Care Plans (EHCPs)
• undertaking Early Help Assessments (EHA) as appropriate
• attending multi agency meetings representing Early Years Inclusion team
• ensuring transition to school is planned for and supported
• offering advice and support to childcare settings via Area SENCO team
• working in partnership with parents to help teach their child new skills in the family home
• developing and preparing individual teaching programmes in the family home
• working in partnership with parents in a variety of settings such as childcare provider or local children's centre
• discussing support needs with inclusion support workers placed in early years settings who advise staff on meeting children's needs
• to inform observation and assess children in early years settings where support is requested via the inclusion fund
• undertake referrals as appropriate to education, health and care services
• coordinating support with neighbouring local authorities

What information do we hold and use?

We collect and process the following information:

• initial Early Years Support request information
• personal information (such as parent and child name, address, date of birth, telephone numbers and email addresses)
• characteristics (such as ethnicity, language, gender, disability, home circumstances and health information)
• clinical letters, reports and assessments from Education, health and care services related to the child or young person
• details of GP, health professionals, school and early years setting the child is attending and other professionals from education, health and care services involved with the child or their family
• parent/carer feedback via ongoing survey
• family and termly support plans
• evaluation forms for Early Years Settings in receipt of additional inclusion support
• evaluation forms from inclusion support workers supporting early years settings

On what grounds to we use the information?

We collect and process this information via health services under Part 3 of the Children and Families Act 2014 which include bringing certain children to the local authority's attention and is lawful under the General Data Protection Regulations 2018:

• Article 6 as processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
• and Article 9 where data is processed to protect the vital interests of the data subject or of another natural person where the data subject is physically or legally incapable of giving consent

How do we collect this information?

We collect this information direct from parents or professionals via online or paper requests.

Who do we share this information with?

We share information with other local authorities, health and education organisations and services where relevant such as schools, academies, early years settings, health visitors, educational psychology, speech and language therapy, where relevant to the individual needs of the child.

How long do we store it and is it secure?

The Council has retention schedules in place to ensure that information is only held for as long as it is needed. We will keep all records relating to children for 25 years from date of birth.

Details of how we keep your information secure are available on the Council's website and can be viewed on the webpage

What rights do you have?

The rights that you have depend upon the grounds upon which we collected your information. All of the rights you could have are outlined below and in more detail on the Council's website and can be viewed by visiting the webpage

1. The right to be informed

2. The right of access

3. The right to rectification

4. The right to erase

5. The right to restrict processing

6. The right to data portability

7. The right to object

8. Rights in relation to automated decision making and profiling.

Where can I find out more?

If you want to know more about how the Council uses information, your rights or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance.

Visit our webpage for contact details or email data.protection@eastriding.gov.uk

Alternatively, you can contact the Information Commissioner's Office

For more information about the Early Years Inclusion team, please refer to the Early Years Support, Portage and Inclusion support pages