CARE is a leading global humanitarian and development organization. In Pakistan, CARE started its operations in 2005 and since then has supported the Government of Pakistan’s efforts to reduce poverty and suffering of the people affected by disasters. CARE’s programs focus on helping Pakistan achieve its Sustainable Development Goals especially in the areas of Health, Education, Women’s Economic Empowerment and Emergency Preparedness and Response (EPR). Since starting operations in Pakistan, CARE has responded with life-saving support to a series of large-scale disasters. Through emergency programs, CARE International in Pakistan (CIP) has provided relief, recovery and rehabilitation support to millions of Pakistanis affected by disastrous floods, earthquakes and displacement. CIP works through its local partners and a range of stakeholders for development, as well as emergency response related interventions, which makes collaboration a key component of its work, across the country. We are a nationally inclusive organization that strives to support the most vulnerable communities all over Pakistan, with particular attention to women and girls and youth.
I. JOB SUMMARY:
The incumbant will be responsible for vehicle management and will facilitate all CARE staff/passengers along with guests in arrangeing accomodation, issuance of air tickets, arrangement of rental vehicles for domestic and International travel as well as day to day travel for official meetings. She/he will take care of other Drivers, passengers/staff, the property in his/her custody and will ensure that all CARE vehicles are maintained properly and timely for road worthiness. Orient drivers on safe driving, traffic regulations and organize driver's technical tests when required. She/he will report accidents immediately to the Security Focal Point as well as the Line Mananger. S/He will ensure mechanical fitness of vehicles after repair with the input from relevant driver(s); he will regularly check logbooks and vehicles conditions.
This position holder updates and reviews the vehicle log books and proposes maintenance work in vehicles to the Operations offices. The position holder ensures all vehicles are maintained and clean at all times and plans fleet services with the drivers' team and supervises the other drivers in day to day fleet duties.
II. RESPONSIBILITIES AND TASKS:
Job Responsibility #1: Provide Transport Services: % of Time: 25%
- Assign duties of drivers in consultation with the supervisor as per CARE’s Operations requirement.
- Review the checklist of all vehicles prepared by the drivers and submit the same to supervisor for further discussion.
- Ensure that every driver must drive each and every vehicle in the fleet.
- Check logbooks of all vehicles on daily basis to ensure proper use and FCs.
- Review vehicles repair/service requests before approval and recommend technical issues.
- Prepare drivers duty roster and also keep track of the leave records.
- Support in preparation of drivers per-diem and overtime and ensure transparency and equal opportunity for each driver.
- Maintain duty roaster board on daily basis and orient drivers accordingly.
- Maintain record of the drivers’ field trips to provide them with equal opportunity.
- Maintain record of the drivers’ working on weekends and provide equal opportunity.
Job Responsibility #2: Provide Vehicle Maintenance: % of Time: 20%
- Provide support in administering activities connected with the purchase of Vehicles tools/spare parts, automotive repair supplies, and accessories.
- Review and recommend vehicle maintenance of all fleet in CO and support Field Offices when required.
- Support in ensuring that all vehicles are road worthy. Regularly check the need for repair and maintenance.
- All the repair and maintenance work should be carried out during his/her presence in order to ensure completeness, quality and also get drivers’ satisfaction over repair work. This includes physical inspections and road tests before vehicle returns back to CO.
- Supervise mechanical maintenance and repair work on auto mobiles on regular basis. Typical tasks would include, Overhaul engines, repair air conditioning, overhaul brakes, repair and replace electrical systems, (e.g., Vehicle Wiring, batteries, regulator).
- Coordination with the workshop which would include guidance to auto mechanics who would assist with repair work.
- Make recommendations that would improve the efficiency and effectiveness of the fleet operation.
Job Responsibility #3: Manage Accommodation and other facilities for staff & visitors: % of Time: 20%
- Responsible for arranging hotel bookings, pick and drop to and from airport and hotel.
- Responsible in confirming tickets with the Airline agents for staff and visitors.
- Responsible to arrange rental vehicles for travelling of staff in field in absence of official drivers.
Job Responsibility #4: Documentation & Filing % of Time: 20%
- Ensure data entry of all the logbooks on daily basis.
- Preparation of fuel reports of POL drawn for country office and field office every month.
- Prepare a list of R/M work done in Country office vehicles to track the record.
- Keep maintenance and repair record and submit monthly expense sheet in hard form related to all CO and field office vehicles to Admin & Logistics Officer for further action, report preparation and analysis as per standards.
- Preparation of payment requests related to monthly fuel drawn for country office and field office vehicles and repair & maintenance work, hotels accommodation, air ticketing and rental vehicles.
- Maintain folders for Battery warranty cards, Repair/Maintenance report and for monthly fuel reports.
Job Responsibility #5: Vehicle Care and Safety % of Time: 10%
- Ensures that all vehicles are kept clean and usable at all times by respective drivers.
- Ensure a system that all drivers Check oil, fuel, water, tires, brakes and other electrical systems before starting driving the car on daily basis for all vehicles.
- Follow up and review all vehicles’ maintenance and promptly reports back to immediate supervisor.
- Orient all drivers for safe driving and to observe authorized speed limits according to traffic regulations and CARE safety requirements.
- Makes sure that all drivers ensure that the passengers wear seat.
- Ensures that all drivers have valid driving license and keep a copy in record.
- Ensure that all drivers have right skills to driver and maintain vehicles; arrange ICT traffic test at
- the time of hiring, retention and downsizing.
- Support in driver’s technical capacity building when required.
Job Responsibility #6: Others % of Time: 05%
- Any other tasks or responsibilities based on organizational and programming need as assigned by Line Manager.
- Safety and Security is everyone’s responsibility within CI through full compliance and accountability (as per Principle –ii of the CARE International Safety & Security Principles).
III. PROBLEM SOLVING (Thinking Environment)
The level of problem solving this position will face is level number one. What has to be done and how to do it are routine and clearly defined.
IV. QUALIFICATIONS (KNOW HOW)
A) EDUCATION/TRAINING
- Bachelor’s degree, preferably in Management, Finance, Administration or related discipline.
B) EXPERIENCE
- At least 1-2 years of experience in the field of Logistics management, preparation of logistics reports and documentation.
- Experience of working with an INGO in a similar role will be highly preferred.
- Experience of using atomized office systems.
- Knowledge about mechanical side to be able to communicate with the workshop workers if necessary;
C) Technical/ Soft Skills
- Proficiency in MS Office (Word, PowerPoint, and Excel).
- Firm belief in teamwork, gender equality, transparent and participatory management.
- Excellent interpersonal skills.
- Good planning, organizational, and analytical skills
- Ability to prioritize workload whilst maintaining a high standard of work.
- Fluency in English language and written communication.
- Ability to effectively liaise with key external clients, and other relevant stakeholders
- Trustworthy and reliable;
- Firm belief in teamwork, gender equality.
D) COMPETENCIES
Respect, accountability, customer focus, stress tolerance, interpersonal skill, collaboration, information monitoring.
V. CONTACTS/KEY RELATIONS
The incumbent will have working relation with all the staff as well as guests along with different vendors.
VI. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED.
The incumbent will be based in Islamabad with travel as and when required.
CARE participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] before the stated deadline along with a cover letter reflecting how the individual's qualification, experience and skill set meet the job requirements.
Please share your current as well as salary expectation along with the CV.