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Notice Details

Title: Framework for Joinery Works
Reference No: APR385073
OCID: ocds-r6ebe6-0000619510
Published by: Midlothian Council
Publication Date: 10/04/2020
Deadline Date: 14/05/2020
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below GPA/OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: Yes
Abstract: Midlothian Council, the Employer, is seeking to appoint suitably skilled, resourced and experienced Contractors to undertake Joiner Works within the Council area.
The structure of the framework will be a multi-contractor arrangement with three companies.
CPV: 45421000, 45421000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Midlothian Council

Midlothian House, Buccleuch Street

Dalkeith

EH22 1DN

UK

Telephone: +44 1315615237

E-mail: graham.halliday@midlothian.gov.uk

Fax: +44 1316542797

NUTS: UKM73

Internet address(es)

Main address: http://www.midlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Framework for Joinery Works

II.1.2) Main CPV code

45421000

 

II.1.3) Type of contract

Works

II.1.4) Short description

Midlothian Council, the Employer, is seeking to appoint suitably skilled, resourced and experienced Contractors to undertake Joiner Works within the Council area.

The structure of the framework will be a multi-contractor arrangement with three companies.

II.1.5) Estimated total value

Value excluding VAT: 860 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45421000

II.2.3) Place of performance

NUTS code:

UKM73


Main site or place of performance:

Midlothian Council

II.2.4) Description of the procurement

Midlothian Council, the Employer, is seeking to appoint suitably skilled, resourced and experienced Contractors to undertake Joiner Works

The structure of the framework will be a multi-contractor arrangement with three companies.

II.2.5) Award criteria

Criteria below:

Quality criterion: Full details in invitation to tender documentation / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

12 months

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

The number of companies short listed for Invitation to Tender (ITT) will be scored based on the criteria set out in attached documents and the successful bidders details will then be passed to Police Scotland for further vetting. Bidders must obtain a score 60% against the scored questions to be eligible for short listing.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = [10m]GBP

Public Liability Insurance = [5m]GBP

http://www.hse.gov.uk/pubns/hse40.pdf

-The Authority will use Experian to check the financial stability / risk associated with a Tenderer, and require that they have at least a score of 51 out of 100, or ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPD 4C1 Bidders will be required to provide three examples from within the past fiveyears that demonstrate that they have the relevant experience to deliver the works as described in part II.2.4 of the Contract Notice or the relevant section of the Site Notice. Bidders should complete the template at appendix 1

ESPD 4C2.1 Bidders to provide a statement of the relevant professional and technical skills available within your organisation and/or named sub-contractors in relation to this procurement exercise. Please do not provide CVs. Chartered status or memberships (individual or corporate) or external bodies should be included.

ESPD 4C.4 Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the Contract Notice or the relevant section of the Site Notice.

ESPD 4C.6 Using the template provided at appendix 2(expand as required), please provide evidence of minimum training and qualifications standards for all trades staff who will be assigned to the contract

ESPD 4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in the Overview of Requirements document.

ESPD Section D Quality Assurance Schemes and Environmental Management Standards - Please refer to the document appendix 3 entitled additional standard statements in relation to the ESPD


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 3

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/05/2020

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/06/2020

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

April 2024

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

-Any questions in relation to this procurement exercise may be asked by using the Question & Answer facility provided on the Contract Notice only. Directly contacting anyone at the Authority other than the Procurement contact provided in the documents may result in your exclusion from any further part in the process.

-If you suspect there are any errors or omissions in any aspect of this procurement exercise, either in terms of the information and documentation provided, or the process itself, you should immediately highlight this to the Authority using the Question & Answer facility. Failing to do so could result in your submission being deemed to be non-compliant.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=619510.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Full details provided in the Invitation to Tender documentation

(SC Ref:619510)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=619510

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

Sheriff Court House, 27 Chambers Street

Edinburgh

EH1 1LB

UK

VI.5) Date of dispatch of this notice

10/04/2020


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
10/04/2020 11:56REPLACED FILE: Restricted_-_Stage_1_(ESPD)

Restricted Stage 1 Instruction Document
13/04/2020 13:21REPLACED FILE: Restricted_-_Stage_1_(ESPD)v2

Restricted Stage 1 Instruction Document
28/04/2020 10:01REPLACED FILE: Restricted_-_Stage_1_(ESPD)v3

Restricted Stage 1 Instruction Document
Main Contact: graham.halliday@midlothian.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
45421000Joinery workJoinery and carpentry installation work

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

Document Family

Hide related notices
APR385073: Framework for Joinery Works
Publication Date: 10/04/2020
Deadline: 14/05/2020
Notice Type: 02 Contract Notice (below GPA/OJEU threshold or call offs of any value)
Authority name: Midlothian Council
OCT396886: Framework for Joinery Works
Publication Date: 12/10/2020
Notice Type: 03 Contract Award Notice (below GPA/OJEU threshold) or call off from a framework (any value)
Authority name: Midlothian Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
10/04/2020 Appendix 1 Technical_Experience Appendix 1 Technical Experience Template33.00 KB78
10/04/2020 Appendix 2 Copy of Template_for_ESPD_Question_4C.6 Appendix 2 Employee Training and Qualification Template38.50 KB62
10/04/2020 Appendix 3 Additional Standard Statements in Relation to ESPD Appendix 3 Additional Standard Statements in Relation to ESPD17.69 KB53
10/04/2020 Appendix 4 Specification Appendix 4 Specification29.50 KB58
28/04/2020 Restricted_-_Stage_1_(ESPD)v4 Restricted Stage 1 Instruction Document229.00 KB37

Replaced Documents

CreatedNameDescriptionSize
10/04/2020Restricted_-_Stage_1_(ESPD)Restricted Stage 1 Instruction Document228.50 KB
10/04/2020Restricted_-_Stage_1_(ESPD)v2Restricted Stage 1 Instruction Document229.00 KB
13/04/2020Restricted_-_Stage_1_(ESPD)v3Restricted Stage 1 Instruction Document229.00 KB

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